What Are the Differences Between PPT and PDF?

Are you confused about which presentation format is best for your needs? PPT or PDF?

This article explains the differences between PPT and PDF, so you can make an informed decision. Discover how to accurately determine which file format will provide superior results for your business needs.

PDF and Powerpoint are two of the most popular file formats out there. They’re used by everyone from teachers and students to businesses and entrepreneurs. But, many people have questions about how they differ from each other. In this article, they’ll answer some of those questions—and then they’ll explain why you may want to use both formats in your work. Also, if you don’t like the PPT file format, you can go for a PowerPoint to PDF converter instead. Adobe Acrobat says, “You just need an internet connection and browser software for the file conversion.”


PPT and PDF are file extensions for two very different types of documents. PPT is a file extension for Microsoft PowerPoint presentations, while PDF stands for Portable Document Format files. So what’s the difference? While both formats can be used to share information and transfer files, they have key differences in how they’re designed and what they’re meant to do.

A PPT file is created using Microsoft Office or another software program that supports the creation of PPT files. You can create slideshows using PowerPoint or use it as an editing tool to make changes to existing presentations. It allows you to organize your ideas into a visually pleasing format that’s easy to understand.


Source: microsoft.com

PPT is a proprietary file format, meaning that it’s owned by Microsoft and can only be opened on a PC. PDFs are files that use an open standard, making them available to anyone with a computer.

PPT supports animation, transparency, and hyperlinks, which allows you to click on words in a document that will take you to another page. Individual slides in PPT can be linked together so that when one is clicked on, it automatically takes you to the next slide. This is called autorun functionality. In contrast, PDFs do not support any form of animation or interactivity; they’re just static images displayed one after another in sequence.


The first thing to know about the differences between PPT and PDF is that they are compatible with different software. You’ll use PowerPoint if you’re a Windows user, while Apple users will have to make do with Keynote instead. Similarly, Adobe Reader is necessary to view a document in PDF form.

Windows users can open and edit their files in Microsoft Word or Google Docs. Mac users can also use Pages (but not by default). But since these applications aren’t the same as Microsoft Office or Adobe Reader, they won’t be able to edit or save your work as a native file format like PPT or PDF would allow them to do—meaning there’s no way around having both programs installed on your computer!


Source: free-power-point-templates.com

PPT is much more flexible than PDF, and it has more features. For example, you can change the order of slides, add tables and charts to your slides, insert video clips and graphics into your presentation, and do many other things that are impossible with PDF.

But there are also some downsides to PPT. It’s less stable (meaning that any modification you make could cause problems), it takes longer to open than PDF, and it crashes more frequently.

According to sodapdf, a PDF might be better suited if you’re looking for something simple that doesn’t require much maintenance or tweaking after being created (and doesn’t crash as often).

File Size Considerations

When comparing PDF and PPT (PowerPoint) formats, one of the considerations is the size of the final file. Both file types can have a significant impact on system storage and performance.

PDF files are generally much larger than PowerPoint presentations due to their support for multimedia content and more complex layouts. Depending on the content within an individual document, PDF files can range from relatively small to huge in size. However, PPTs generally tend to remain comparatively small since they rely mostly on text and static images.

PDFs are also capable of compressing data for reduced file sizes, similar to ZIP or RAR packages used for storing large amounts of data in multiple folders. In general, PDF files offer more complexity to work with when compared to PPTs but at the cost of increased storage space requirements.

Usage Considerations

Source: mashable.com

When it comes to choosing between PPT and PDF, there are a few key considerations. When presenting for an audience, PPT tends to be the preferred selection, since users have the ability to control their presentation by altering the order of slides and adding or subtracting elements like animations and transitions. The audience has a viewing experience that is tailored to their needs.

PDF files are designed for printing and distributing documents. Users can’t edit them after they’ve been saved. Though PDF files can contain visuals, they’re better suited for presenting text-based documents because they don’t allow anyone to modify or delete the information as easily as PPTs do. Since PDFs cannot be edited in any way, they also offer a level of security that makes them suitable for distributing proprietary information like customer records and contracts.


In conclusion, the main difference between PDF and PPT is their purpose. While PDF is typically used for long-term storage of documents and for sharing across multiple platforms, PowerPoint grants users the freedom to create their own Presentations with slides and text.

Each format has its own advantages that make it suitable for specific tasks. However, PDF is most generally recommended as a reliable file format to store and share files while PowerPoint is better suited as a creative tool to deliver engaging presentations.

PDF is also convertible, if you have the right tool that is. Foxit PDF to Word is an example of turning it into a Microsoft Word document. PowerPoint can also be converted to several other formats, but it is not as effective.