Customs Clearance

Navigating Global Trade ─ The Essential Guide To Successful Customs Clearance

Customs clearance is the process of passing goods through the customs authority to facilitate cargo movement into and out of a country. Customs clearance is a procedure that must be completed before goods can be imported or exported internationally. If a shipment is cleared, the shipper will provide documentation confirming the payment of customs duties, and the shipment will be processed.

Several countries have different guidelines and ways to get customs clearance and ensure the movement of goods. The basic documents that usually cover the Commercial Invoice, Packing List, and Bill of Lading must be submitted.

The customs duties also have to be paid, and the whole customs clearance can occur. Further, the article will cover the crucial guidelines, tips to consider, and the things that need to be considered and checked thoroughly while going for custom clearance.

Essential Things To Know For Successful Customs Clearance

It entails preparing and submitting customs clearance documents, arranging an inspection, paying customs duty, and compiling all documents to demonstrate that the goods were cleared correctly by customs rules and regulations.

The merchandise processing fee in the US is calculated at 0.3464% of the value entered. If you want to know more about the customs clearance process from professionals, you can check out Custom Clearance Portland and learn more about it in detail.

Process of Custom Clearance


To ensure successful custom clearance, it is crucial to know the steps involved. It will assure you to be prepared in advance. The process of customs involves several different steps kike documentation, declaration, and assessment of duty taxes which will be discussed below:

Proper Documentation

Importers and exporters must provide all necessary documentation for the goods, such as:

  • Invoices
  • Packing lists
  • Bills of entry
  • Bills of lading
  • Foreign trade rules
  • Digital customs
  • Certificates of origin
  • Other permits or licenses

The documents are one of the most crucial things that must be prepared well in advance. A customs officer examines your customs paperwork. Ensuring authenticity and streamlining the process with the help of the professional clearance guide can become easier.

These documents must be accurate and complete, particularly the shipping label and commercial invoice. Different documents have different importance that must be addressed and should be prepared carefully.

The commercial invoice is crucial because it includes the shipper’s and receiver’s contact information and the export date and airway bill number. This information helps in the long run and especially later in the deal.

Assessment Of Duties And Taxes


The amount has to be paid to the customs service provided to manage the operations. Import fees vary depending on the type of goods, their value, and the receiving country’s specific import regulations. The price might change from time to time or by the value, so it should be checked thoroughly.

Import duties are levied on goods that exceed the minimum value, the lowest taxable threshold for imported goods. There are two different types of Duty that have to be paid.

Delivered Duty Unpaid

Delivered Duty Unpaid (DDU) is a trade term that means the seller is responsible for the safe delivery of goods to a specified destination, including paying all transportation costs and assuming all risks during transportation. Whatever damages or risks that might take place will be borne by the seller. The primary advantage of DDU shipping is that it gives the buyer more control over the shipping procedures. Buyer is free from paying for any operations.

Delivered Duty Paid

If your shipment is Delivered Duty Paid (DDP), the taxes and duties are included in the price of the goods, and no additional payments are required. This ensures that the whole amount is covered simultaneously, and there is no need to pay the custom clearance duties separately. The shipper’s responsible for paying customs charges, obligations, and taxes the destination country imposes. For instance, Goods and Services Tax (GST) or Value added Tax is imposed only if specified in the terms and conditions.

Final Shipment Of Customs

The shipment will clear customs after accepting all the terms and conditions and completing all the steps. The shipment is transported from customs to the final destination by your courier service. For instance, when you choose a custom service, they will guide you about the ports through which the shipment will take place. Usually, the shipment takes 24 hours to reach the destination.

Harmonized System codes are used during the whole process, developed by the World Customs Organization; the guidelines and codes are formed to assess the products and decode the taxes and duties. The HS system is broken down into the six-digit code system. According to which the import duties are imposed tariffs and other satistical requirements. After the fulfillment of every step, the customs are successfully shipped and handed over to the final destination.

Some Essential Tips For Successful Customs Clearance


  • Customs clearance is a complex and time-consuming process that can be challenging to navigate on your own. It requires an individual to look after many things at the same time. Filing errors can cause massive delays, additional inspections, and even the seizure of goods, which are highly costly. Hiring a customs broker or well-known customs services can make the process easier.
  • Recognize that international trade laws and regulations change regularly. The regulations might change due to some changes in the market. The import-export market is fluid, with laws constantly changing, making it difficult to keep track of things. You might know some regulations before, but they might change later. This is why researching is essential before finalizing anything related to customs clearance.

Bottom Line

Customs clearance is a critical component of international trade because it ensures that goods entering or leaving a country are properly documented, by regulations, and subject to the appropriate duties and taxes. It ensures that the customs can go through a proper procedure.

Choosing the right custom services ensure that goods can be trade easily. This article will work as a guide for providing important information about customs clearance.